Smart Hiring, Smarter Spending
Ideal for TA leaders and finance partners when they need a total cost-to-hire estimate before opening a requisition.
TestnHire Hiring Cost Calculator helps you track every rupee spent on recruitment. From sourcing and screening to onboarding, get a complete picture of your hiring expenses—and make better budget decisions.
Unlock your Hiring Costs in 4 Simple Steps
Our AI-powered Hiring Cost Calculator helps you uncover the hidden costs involved in your recruitment process, so you can make data-driven hiring decisions that save time and money.
STEP 1
Company Basics
STEP 2
Current Hiring Process
STEP 3
Role-Specific Costs
STEP 4
Performance & Retention
Company Basics
Company Size
Industry
Avg Role Level
Geographic Location
Annual Hiring Volume
Worked example
Here is one complete run of the TestnHire Hiring Cost Calculator. The inputs below match the form fields. The result shows the direct cost per hire, annual spend, and mis-hire load that those inputs produce.
A 51–200 person tech company in Bengaluru hiring 24 mid-level engineers in a year, still screening mainly from resumes.
Inputs used
| Input | Value entered |
|---|---|
| Company size | 51-200 |
| Industry | Tech |
| Average role level | mid-level |
| Geographic location | Bengaluru, India |
| Annual hiring volume | 24 hires |
| Screening method | resume |
| HR / recruiter hourly rate | ₹800 |
| Interview rounds | 3 |
| Interview panel size | 3 people per round |
| Time to fill | 45 days |
| Salary range (midpoint used) | ₹8,00,000–₹12,00,000 (midpoint ₹10,00,000) |
| Sourcing / job ads per hire | ₹15,000 |
| Background check cost | ₹2,500 |
| Mis-hire rate | 20% |
How the result is calculated
- Recruiter screening time: 6 hours × ₹800 = ₹4,800 per hire
- Interview labor: 3 rounds × 3 panelists × 1 hour × ₹1,200 loaded rate = ₹10,800 per hire
- Sourcing and job ads: ₹15,000 per hire
- Background check: ₹2,500 per hire
Result produced
| Output | Result |
|---|---|
| Direct cost per hire | ₹33,100 |
| Annual direct hiring spend (24 hires) | ₹7,94,400 |
| Expected mis-hires (20% of 24) | 5 hires (rounded from 4.8) |
| Mis-hire cost (50% of midpoint salary × 5) | ₹25,00,000 |
| Total annual hiring + mis-hire load | ₹32,94,400 |
Change any input in the form above to model your own process. Lower time-to-fill, fewer unqualified interviews, or a lower mis-hire rate is what moves the ₹32,94,400 total down.
Why Knowing Your Hiring Costs Matters?
Hiring the right talent comes at a cost — but do you know how much it really adds up to? TestnHire Hiring Cost Calculator gives you a clear, data-driven view of your total recruitment spend.
Why Use the Hiring Cost Calculator?
Uncover the true hiring expenses
Optimise Recruitment Budget
Support Data-Driven Decisions
Enhances ROI analysis
Drives Strategic Workout Planning
How Does It Work?
Just a few simple steps to total hiring clarity:
Enter Basic Hiring Details
Input the number of hires, job roles, hiring timeline, and team involvement.
Add Recruitment Cost Inputs
Fill in expenses like job ads, agency fees, recruiter hours, interview time, and onboarding efforts.
Get Instant Calculations
The tool automatically calculates your total cost per hire and overall hiring spend based on your inputs.
Download & Share Results
Generate a clear, downloadable report to share with HR teams, finance, or leadership for better decision-making.
An Effective Tool for HR Leaders and Growing Teams
1. HR Managers
To track recruitment efficiency and justify hiring budgets to leadership.
2. Startup Founders
To manage limited resources and hire strategically without overspending.
3. Finance Teams
To forecast recruitment costs and align hiring with financial planning.
4. Recruitment Agencies
To provide clients with transparent, data-backed hiring cost estimates.
Frequently Asked Questions (FAQs)
What is the hiring cost calculator?
This is an online calculator that allows you to understand how much your organization is under investing in recruiting and onboarding employees.
What is cost-per-hire and why is it important?
Knowing your cost-per-hire is an important factor in managing your budget, increasing hiring channels, and optimising recruitment in overall ROI.
Can I change the fields?
Yes. You can change any input field to reflect your unique hiring process or size of organization.
What costs are included?
We include direct costs (recruitment fees, job ads, tools) and indirect costs (orientation, training, HR time, lost productivity).
Who is this tool meant for?
Any team hiring talent, no matter how big or small - from start-ups to multi-nationals.
